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Rensa sökfilterAssistant at global beauty brand
We are looking for a person that is willing to learn administrative tasks and being an all over assistant to the current team of 3 people. Basic knowledge of Excel is a priority aswell as fluent in English both in writing and speaking. Job includes but not limited to: Monthly and weekly inventory counting Office management Warehouse management Creating shipping labels in Shopify and Fedex/UPS Booking pick ups with shipping companies Assistant to founder/Art director Assistant to order fulfillment manager Packing PR orders Full time position No remote work
Document Controller (Construction Site Project)
About the Role We are seeking an experienced and highly organized Document Controller to manage all project documentation for a major construction project. The successful candidate will be responsible for ensuring that drawings, technical documents, contracts, correspondence, and project records are properly controlled, distributed, and maintained in accordance with company procedures and project requirements. Key Responsibilities · Establish and maintain the project document control system. · Manage the receipt, registration, distribution, tracking, and archiving of project documentation. · Control incoming and outgoing correspondence, drawings, specifications, technical submittals, and reports. · Ensure that all documents are correctly numbered, classified, filed, and stored. · Maintain document registers and tracking logs, ensuring the latest revisions are available to project stakeholders. · Monitor document workflow processes and follow up on overdue submissions and approvals. · Coordinate with engineering, procurement, construction, quality, and project management teams regarding document submissions and revisions. · Prepare document status reports and document control metrics for management. · Support audits by ensuring complete and accurate project records are maintained. · Ensure compliance with project document control procedures, client requirements, and quality management systems. · Assist with project handover documentation and final records compilation. Qualifications · Diploma or Bachelor's degree in Business Administration, Engineering, Information Management, or a related field. · Minimum 3 years of experience as a Document Controller in construction, industrial, EPC, infrastructure, or engineering projects. · Strong understanding of document control procedures and records management practices. · Experience with electronic document management systems (EDMS), such as Aconex, Procore, SharePoint, Autodesk Construction Cloud, or similar platforms. · Advanced proficiency in Microsoft Office applications. · Excellent organizational and administrative skills. · Strong written and verbal communication skills in English; Swedish is an advantage. Personal Attributes · Highly organized and detail-oriented. · Ability to prioritize and manage multiple document workflows simultaneously. · Strong sense of accuracy, confidentiality, and accountability. · Capable of working independently and within multidisciplinary project teams. · Proactive and solution-oriented approach. We Offer Opportunity to be part of a significant international construction project. Dynamic and multicultural working environment. Professional development and career growth opportunities. Competitive salary and benefits package. How to Apply Interested candidates are invited to submit their CV and cover letter detailing their experience in document control, records management, and construction project support. Join our project team and play a critical role in ensuring accurate, efficient, and compliant management of project documentation throughout the project lifecycle. Göteborgs Revision has been appointed to manage this recruitment process on behalf of Danieli & C. Swedish Branch Filial Applications and enquiries regarding the position should be directed to Lina Foogel at lina.foogel@goteborgsrevision.com
Inside Sales Associate (Finnish Speaking)
Company description: Because we care, we touch the lives of hundreds of thousands of people every day. We inspire innovative and sustainable distribution solutions in life and material sciences for the food, pharma, personal care, and industrial product formulation markets of the world. Our solutions, carefully sourced and customized to specifications whenever required, are backed by outstanding research & development, customer service, and technical & regulatory support, ensuring that they meet precisely determined needs at every stage of the value chain.Across 43 countries in Europe, Latin America, North America, and Asia-Pacific, our approximately 3,750 employees go the extra mile day in, day out, to deliver added-value solutions for our customers. In our activities, we embrace the principles of sustainability, designing products, services, and processes with these in mind. From formulation to delivery, from ingredient to packing, from supplier to customer, we care about every detail of what we do. Because every detail is in our care.For more information, please visit www.caldic.com Job description: Job Details Job Title: Inside Sales Representative Location: Malmö, Sweden Work Arrangement: Onsite About the Role Caldic Nordic is growing, and we’re looking for a driven and relationship-oriented Inside Sales Representative to join our Malmö headquarters. You’ll play a key role in supporting and developing our smaller food customers across the Nordic region. If you enjoy sales, customer contact, and working in a dynamic environment and have a genuine interest in food, this role will suit you perfectly. Key Responsibilities Manage and grow smaller food customer accounts through proactive outreach and structured follow-up Build long-term relationships by understanding customer needs and identifying new opportunities Make outbound calls, follow up on leads and opportunities, and handle incoming requests from new customers Improve service levels for smaller customers and ensure smooth communication Support Customer Development Managers and Sales Leaders with sales-related tasks to help drive overall growth Skills Customer-focused and motivated by creating value Entrepreneurial and proactive — you like taking initiative Skilled in negotiation and confident in verbal communication Quality-driven, organized, and analytical A team player who enjoys collaboration and contributes to a positive atmosphere Job Requirements Fluent Finnish (must-have), strong English and one other Nordic language 2+ years of commercial experience and a strong sales mindset, preferably from BtB sales or food industry Excellent communication and relationship-building skills, structured way of working Strong planning, problem-solving and customer focus A genuine interest in food, food production or the food industry Experience or education within food industry — e.g. food science, gastronomy, or similar is a plus Experience with CRM systems is a plus If you’re driven by sales, fluent in Finnish, and excited about working with food ingredients in a growing and dynamic Nordic team, we’d love to hear from you. About Caldic At Caldic, we’re a global leader in distribution solutions, serving diverse markets across the world. Joining us means becoming part of an entrepreneurial, collaborative, and innovation-driven team. We offer: Global opportunities with rapid career growth and development An inclusive, diverse, and dynamic work environment The chance to shape the future of specialty ingredient solutions across industries like food, pharma, personal care, and more We operate in 43 countries around the world. Our innovative solutions are tailored to meet the needs of industries such as food, pharma, personal care, and industrial markets, ensuring sustainable success for all stakeholders. To learn more, visit: www.caldic.com Ready to Join Us? If you're ready to take your career to the next level and join a global leader, apply now at Caldic! Equal Opportunity Employer Caldic celebrates diversity and is committed to fostering an inclusive work environment. We do not discriminate on the basis of race, religion, gender, or any other characteristic.
Administrative Assistant
The CERN Staff Association (SA) is committed to promoting the welfare of CERN personnel through a wide range of services and initiatives. Among these is the Jardin des Particules (JDP), an early childhood education and childcare facility located at CERN, welcoming children from 4 months to 10 years old. We are looking for an experienced Administrative Assistant to play a central role in the day-to-day administration and management of the Jardin des Particules. This is a varied position combining human resources administration, financial management and operational coordination within a Swiss employment framework. If you enjoy taking ownership of diverse administrative responsibilities, have solid knowledge of Swiss employment administration and thrive in an international environment, then join the CERN Staff Association and contribute to an essential service for the CERN community. Your responsibilities -Managing the full administrative lifecycle of JDP employees, including recruitment administration, employment contracts, amendments, onboarding and departures. -Coordinating payroll administration with the external fiduciary and ensuring the accuracy of salary-related information. -Managing personnel administration in accordance with Swiss employment legislation, including social insurance, pension schemes (LPP), employment contracts, leave management and other statutory obligations. -Acting as the main administrative contact for JDP staff on employment-related matters. -Monitoring the JDP budget, processing invoices and payments, maintaining accounting records and supporting financial reporting. -Performing financial monitoring and analysis to support sound budget management. -Liaising with external partners including the fiduciary, insurance providers and public authorities when required. -Preparing communication and promotional material for the Jardin des Particules and supporting its visibility within the CERN community. -Contributing to the continuous improvement of administrative and financial processes. -In addition, you will provide occasional support to the Staff Association Secretariat by welcoming visitors and responding to general enquiries. Your profile -Demonstrated experience managing employment administration under Swiss labour legislation, including employment contracts, payroll administration, social insurance, occupational pension schemes (LPP) and other statutory employment obligations. -Proven experience in administrative, HR and financial administration within a small or medium-sized enterprise (SME) in Switzerland. -Experience working with external fiduciaries or payroll providers would be an asset. -Experience in an international or multicultural environment would be an advantage. -Technical Certificate or General Secondary Education or equivalent relevant experience in the field of Administration, Human Resources, Accounting, Finance or a related field. Your skills Secretarial work. Use of office software packages. Knowledge of accounting software, such as Crésus, would be an asset. Accounting, budget monitoring and financial control.
Executive Assistant with a focus on AI-enabled operations at GaPP
We offer you A diverse and influential role in a dynamic, international, and academically driven environment. As Executive Assistant, you will work closely with the Director of the House of Governance and Public Policy (GaPP) and play a central role in ensuring that their time, attention, communications, and professional relationships are managed proactively and effectively. The position combines the trusted responsibilities of an experienced Executive Assistant with the opportunity to develop smarter ways of working through artificial intelligence and automation. You will help create structure in a complex, high-volume environment, improve workflows, and ensure that the Director is well prepared for meetings, decisions, travel, and stakeholder engagements. This is a role with significant scope for initiative, responsibility, and professional development. You will be trusted to exercise sound judgement, handle sensitive information, and act as a reliable operational partner. The role As Executive Assistant, you will manage a broad ecosystem of calendars, contacts, communications, meetings, travel, and follow-up activities. You will work with multiple internal and external stakeholder groups, often across different time zones. You will collaborate closely with your colleagues at GaPP as well as team members of other units at professional services, such as External relations. A central part of the role will be to protect the Director’s time and ensure that priorities are reflected in the calendar and daily agenda. You will also help introduce and maintain approved AI-supported workflows for tasks such as email triage, meeting documentation, research, drafting, reminders, and contact management. You will maintain human oversight of all AI-assisted processes and ensure that outputs meet the required standards for accuracy, confidentiality, tone, and professional judgement. Your tasks will include, but are not limited to: Managing a complex calendar across multiple priorities, stakeholders, and time zones. As well as resolving scheduling conflicts and protecting time for preparation. Preparing daily and weekly briefing materials, agendas, pre-reads, and priority lists. Ensuring that the executive is fully prepared for meetings, events, travel, and other commitments. Maintaining accurate and well-structured records of contacts, organizations, interaction history, and follow-up activities. Supporting stakeholder mapping and network analysis for strategic initiatives and decisions. Following up on decisions and actions to ensure that agreed deadlines are met. Organizing dinners, conferences, internal offsites, and other events. Coordinating domestic and international travel, including itineraries, visas, expenses, and contingency plans. Identifying and testing approved AI tools for scheduling, email management, summarization, drafting and administration. Build and maintain prompt libraries and workflow automations. Using AI-supported tools to produce meeting notes, extract actions, create reminders, and maintain data quality. Ensuring that personal data and confidential information are handled in accordance with applicable organizational, privacy, and information-security policies. Your profile We are looking for an experienced and highly organized Executive Assistant who combines excellent judgement and interpersonal skills with a strong interest in technology and new ways of working. You are proactive and attentive, with the ability to anticipate needs and create structure in an environment involving many stakeholders and competing priorities. You are comfortable making day-to-day decisions within agreed boundaries and know when an issue needs to be escalated. You work accurately and maintain a high level of discretion, even when dealing with sensitive information or rapidly changing circumstances. You are service-minded and collaborative while also being confident in protecting priorities and communicating on behalf of a senior executive. To succeed in the role, you should be curious about how AI can improve executive operations. You understand that AI tools require careful human oversight and use them thoughtfully, with attention to privacy, accuracy, security, and professional context. You are calm under pressure, solution-oriented, and comfortable moving between long-term planning and practical, hands-on tasks. Qualifications An academic degree or equivalent professional experience. Several years of relevant experience as an Executive Assistant, preferably supporting C-suite executives or other senior leaders. Proven experience managing complex calendars and stakeholder relationships. Experience coordinating meetings, events, projects, and domestic and international travel. Demonstrated experience using AI tools for productivity, automation, drafting, research, or information management. Experience working with CRM systems, calendar platforms, project-management tools, and digital collaboration environments. Written and spoken English and Swedish. Meritorious Experience working in higher education or another academically driven environment. International or cross-cultural working experience. Other This is a full-time, permanent position with an initial six-month probationary period. The position is based in Stockholm. Start date is according to agreement. We encourage you to apply promptly as we are actively reviewing applications on an ongoing basis. We look forward to receiving your application.
Multilingual Customer Service & Office Administrator
Multilingual Customer Service & Office Administrator Smart Val Redovisning Sverige AB is looking for a reliable, organised and service-oriented Customer Service & Office Administrator to join our growing accounting firm in Sweden. In this role, you will support our daily office operations and maintain regular contact with clients. A significant part of our client base speaks Urdu and Punjabi, so fluency in English and Urdu and is essential. Knowledge of Swedish is considered an advantage. Key Responsibilities Communicate with clients by phone, email and digital channels Receive, organise and follow up client documents Follow up missing information and documentation Assist with invoicing and general administrative tasks Schedule and coordinate client meetings Maintain accurate records and filing systems Respond to general client enquiries Provide administrative support to the accounting team Requirements Bachelor's degree or equivalent qualification Previous experience in administration, customer service or a similar role Fluent in Urdu, Punjabi and English Swedish language skills are an advantage Good computer and office software skills Strong organisational and communication skills Ability to work independently and manage several tasks at the same time Professional, responsible and customer-focused approach We Offer Full-time employment in a growing Swedish accounting firm A varied role combining customer service and administration A professional and supportive working environment Opportunity to work with an international client base Long-term opportunities for professional development Employment: Full-time Employer: Smart Val Redovisning Sverige AB Workplace: Lidköping, Sweden Start date: By agreement Applications are welcome from qualified candidates both within and outside the EU/EEA. How to Apply Please submit your CV together with a short cover letter describing your education, relevant work experience and language skills.
Switchboard/Workplace support Coordinator
Stockholm, Sweden Switchboard/Workplace Support Coordinator Role summary As a Switchboard/Workplace Support Coordinator, you will play a key role in delivering workplace services and support to employees, visitors, and stakeholders. Acting as a primary point of contact, you will manage a wide range of workplace-related services including customer service, switchboard operations, issue management, administrative support, and workplace systems. The role requires a proactive and service-oriented mindset, ensuring that inquiries, requests, and incidents are handled efficiently and professionally. You will collaborate with internal and external stakeholders to enhance the workplace experience and support continuous service improvement. As the workplace organization evolves, the role may also include responsibilities related to access management and identification services. Responsibilities Customer Service & Workplace Support Respond to requests and inquiries via phone, email, and other communication channels. Deliver outstanding customer service to employees, visitors, and stakeholders. Investigate, coordinate, and resolve workplace-related issues, incidents, and service requests. Collaborate with internal teams, service partners, and vendors to ensure timely resolution of inquiries and incidents. Support workplace services including goods handling, mail-related inquiries, remote reception services, workplace projects, and operational initiatives. Maintain accurate records and documentation related to workplace services. Perform other duties as assigned. Switchboard Operations Answer incoming calls and direct callers to the appropriate departments or personnel. Manage multiple communication channels professionally and efficiently. Provide information to callers and take messages when required. Support emergency communication procedures when required. Systems & Administration Act as a superuser for workplace systems and support users when required. Coordinate and dispatch incoming fault reports to the appropriate teams. Perform administrative duties including data entry, filing, correspondence, invoice scanning, and archiving. Prepare reports, statistics, and documentation to support operational performance. Future Scope Support access management and identification services, including administration of employee and visitor access solutions. Coordinate processes related to workplace access and security requirement Qualifications, Education and Experience Passion for delivering outstanding customer experience with a high level of professionalism and integrity. Very good knowledge of Swedish and English, both written and spoken. High school diploma or equivalent. Experience from customer service, reception, switchboard, administration, or workplace support is an advantage. Good digital skills and ability to work effectively across multiple systems and tools. Communication Skills Excellent verbal and written communication skills. Ability to communicate professionally with stakeholders at all levels. Strong listening, interpersonal, and customer service skills. Positive, professional, and solution-oriented approach. Reasoning Ability Strong problem-solving and decision-making skills. Ability to manage multiple priorities in a fast-paced environment. High level of accuracy, attention to detail, and organization. Ability to assess situations and take appropriate action. Health, Safety & Environment Responsible for personal safety and the safety of others affected by your work. This includes: Completing all required QHSE training. Following company policies, procedures, and HSE requirements. Participating in QHSE activities as required. Reporting hazards, unsafe conditions, incidents, and near misses. Following safe work practices relevant to the work environment. Working hours and location This position is based at the client's premises in Kista. This role requires onsite presence Monday to Friday, 08:00 to 17:00, or 7.30-16.30 depending on business needs. Occasional travel to other locations may be required.
Switchboard/Workplace support Coordinator ( Vikariat )
Stockholm, Sweden Switchboard/Workplace Support Coordinator Role summary As a Switchboard/Workplace Support Coordinator, you will play a key role in delivering workplace services and support to employees, visitors, and stakeholders. Acting as a primary point of contact, you will manage a wide range of workplace-related services including customer service, switchboard operations, issue management, administrative support, and workplace systems. The role requires a proactive and service-oriented mindset, ensuring that inquiries, requests, and incidents are handled efficiently and professionally. You will collaborate with internal and external stakeholders to enhance the workplace experience and support continuous service improvement. As the workplace organization evolves, the role may also include responsibilities related to access management and identification services. Responsibilities Customer Service & Workplace Support Respond to requests and inquiries via phone, email, and other communication channels. Deliver outstanding customer service to employees, visitors, and stakeholders. Investigate, coordinate, and resolve workplace-related issues, incidents, and service requests. Collaborate with internal teams, service partners, and vendors to ensure timely resolution of inquiries and incidents. Support workplace services including goods handling, mail-related inquiries, remote reception services, workplace projects, and operational initiatives. Maintain accurate records and documentation related to workplace services. Perform other duties as assigned. Switchboard Operations Answer incoming calls and direct callers to the appropriate departments or personnel. Manage multiple communication channels professionally and efficiently. Provide information to callers and take messages when required. Support emergency communication procedures when required. Systems & Administration Act as a superuser for workplace systems and support users when required. Coordinate and dispatch incoming fault reports to the appropriate teams. Perform administrative duties including data entry, filing, correspondence, invoice scanning, and archiving. Prepare reports, statistics, and documentation to support operational performance. Future Scope Support access management and identification services, including administration of employee and visitor access solutions. Coordinate processes related to workplace access and security requirement Qualifications, Education and Experience Passion for delivering outstanding customer experience with a high level of professionalism and integrity. Very good knowledge of Swedish and English, both written and spoken. High school diploma or equivalent. Experience from customer service, reception, switchboard, administration, or workplace support is an advantage. Good digital skills and ability to work effectively across multiple systems and tools. Communication Skills Excellent verbal and written communication skills. Ability to communicate professionally with stakeholders at all levels. Strong listening, interpersonal, and customer service skills. Positive, professional, and solution-oriented approach. Reasoning Ability Strong problem-solving and decision-making skills. Ability to manage multiple priorities in a fast-paced environment. High level of accuracy, attention to detail, and organization. Ability to assess situations and take appropriate action. Health, Safety & Environment Responsible for personal safety and the safety of others affected by your work. This includes: Completing all required QHSE training. Following company policies, procedures, and HSE requirements. Participating in QHSE activities as required. Reporting hazards, unsafe conditions, incidents, and near misses. Following safe work practices relevant to the work environment. Working hours and location This position is based at the client's premises in Kista. This role requires onsite presence Monday to Friday, 08:00 to 17:00, or 7.30-16.30 depending on business needs. Occasional travel to other locations may be required.
Switchboard/Workplace support Coordinator Fixed position
Stockholm, Sweden Switchboard/Workplace Support Coordinator Role summary As a Switchboard/Workplace Support Coordinator, you will play a key role in delivering workplace services and support to employees, visitors, and stakeholders. Acting as a primary point of contact, you will manage a wide range of workplace-related services including customer service, switchboard operations, issue management, administrative support, and workplace systems. The role requires a proactive and service-oriented mindset, ensuring that inquiries, requests, and incidents are handled efficiently and professionally. You will collaborate with internal and external stakeholders to enhance the workplace experience and support continuous service improvement. As the workplace organization evolves, the role may also include responsibilities related to access management and identification services. Responsibilities Customer Service & Workplace Support Respond to requests and inquiries via phone, email, and other communication channels. Deliver outstanding customer service to employees, visitors, and stakeholders. Investigate, coordinate, and resolve workplace-related issues, incidents, and service requests. Collaborate with internal teams, service partners, and vendors to ensure timely resolution of inquiries and incidents. Support workplace services including goods handling, mail-related inquiries, remote reception services, workplace projects, and operational initiatives. Maintain accurate records and documentation related to workplace services. Perform other duties as assigned. Switchboard Operations Answer incoming calls and direct callers to the appropriate departments or personnel. Manage multiple communication channels professionally and efficiently. Provide information to callers and take messages when required. Support emergency communication procedures when required. Systems & Administration Act as a superuser for workplace systems and support users when required. Coordinate and dispatch incoming fault reports to the appropriate teams. Perform administrative duties including data entry, filing, correspondence, invoice scanning, and archiving. Prepare reports, statistics, and documentation to support operational performance. Future Scope Support access management and identification services, including administration of employee and visitor access solutions. Coordinate processes related to workplace access and security requirement Qualifications, Education and Experience Passion for delivering outstanding customer experience with a high level of professionalism and integrity. Very good knowledge of Swedish and English, both written and spoken. High school diploma or equivalent. Experience from customer service, reception, switchboard, administration, or workplace support is an advantage. Good digital skills and ability to work effectively across multiple systems and tools. Communication Skills Excellent verbal and written communication skills. Ability to communicate professionally with stakeholders at all levels. Strong listening, interpersonal, and customer service skills. Positive, professional, and solution-oriented approach. Reasoning Ability Strong problem-solving and decision-making skills. Ability to manage multiple priorities in a fast-paced environment. High level of accuracy, attention to detail, and organization. Ability to assess situations and take appropriate action. Health, Safety & Environment Responsible for personal safety and the safety of others affected by your work. This includes: Completing all required QHSE training. Following company policies, procedures, and HSE requirements. Participating in QHSE activities as required. Reporting hazards, unsafe conditions, incidents, and near misses. Following safe work practices relevant to the work environment. Working hours and location This position is based at the client's premises in Kista. This role requires onsite presence Monday to Friday, 08:00 to 17:00, or 7.30-16.30 depending on business needs. Occasional travel to other locations may be required.
Document Controller
** CV's to be sent in English ** Winthrop Technologies is a dedicated data centre delivery partner providing turnkey solutions to our clients, headquartered in Dublin and delivering throughout Europe. Winthrop specialises in providing turnkey data centre solutions, providing services from design, through to construction across the full range of civil, structural, architectural, mechanical and electrical services as well as commissioning. Winthrop has grown to become the leading and most trusted company in our sector and is the only dedicated Data Centre delivery partner in Europe. We are currently constructing multiple turnkey data centre projects in 7 different European countries, equating to over 430 MW of IT load in flight. We are pleased to announce that we are currently seeking a talented and experienced Document Controller to join our team. Reports to: Responsibilities: · Ensure that all documentation complies with our standard Integrated Management System documentation · Ensure that project documentation is notified/received by the relevant people involved in the project · Manage the project documentation to ensure that all parties have access to the required documents as required, including drawings, schedules, specifications, contract letters, submittals, RFIs and reports · Populate document register, request for information register, action log, issue log and other project control tools as appropriate. · Analyse, interpret and summarise the status of various registers and logs. · Generate and issue periodic status/overdue reports related to project documents, project actions, issues and other project related information. · Ensure appropriate issuance and storage of documents in accordance with the project document control procedure. · Interface with external document suppliers, i.e. external Consultants and Contractors and ensure their compliance with project document control procedure as set by the Client. · Support the implementation of project Quality Assurance, Quality Control and Health and Safety process, procedures and activities by participating in internal and externals audits. Skills, qualification & experience: · Minimum of two years’ experience in a similar site-based role · High level of verbal and written English is essential · Excellent organisation and interpersonal skills · High level of IT skills, particularly in Microsoft Office Suite · Experience of knowledge sharing applications is advantageous Winthrop Technologies Ltd are an equal opportunities employer.
Transport Operations coordinator-Stockholm
Transport Operations Coordinator - Stockholm ShazaibGroup AB Transport and Delivery Services | Municipality: Stockholm Extent: Full-time Duration: Until further notice Employment type: Permanent employment (incl. possible probationary period) About the job Job Description ShazaibGroup AB is looking for a motivated, responsible, and well-organized Transport Operations Coordinator to support our daily transport and delivery operations in Stockholm. ABOUT THIS ROLE As a Transport Operations Coordinator, you will be responsible for planning, coordinating, and monitoring daily operational activities. You will help ensure that assignments are properly scheduled, information is communicated effectively, and daily operations run smoothly and efficiently. This is a coordination and administrative position. No driving duties are included in this role. The position requires strong organizational skills, good communication, and the ability to manage several tasks at the same time. ROLES & RESPONSIBILITIES • Coordinate and monitor daily transport and delivery operations. • Plan schedules, assignments, and operational activities. • Monitor ongoing assignments and follow up on their completion. • Handle operational changes, delays, and scheduling issues. • Maintain professional communication with customers and team members. • Keep operational records and documentation accurate and up to date. • Assist with workforce planning and scheduling. • Support management with daily administration and operational reports. • Help improve operational efficiency and service quality. • Ensure company procedures and operational requirements are followed. WE ARE LOOKING FOR YOU WHO • Has experience in coordination, logistics, transport, delivery services, administration, customer service, or a similar field. • Is organized, responsible, and able to work independently. • Has strong communication, planning, and problem-solving skills. • Can manage multiple tasks and changing priorities in a fast-paced environment. • Is comfortable using computers and standard office software, including Microsoft Word and Excel. • Has good English communication skills. • Knowledge of Swedish and additional languages is meritorious. • Previous experience in an operational, administrative, coordinator, dispatcher, or team-support role is an advantage. QualificationsEducation - Meritorious • Upper-secondary education or equivalent. • Post-secondary education in logistics, transport, business administration, management, or a related field is an advantage. Work Experience - Meritorious • Experience in operations coordination or administration. • Experience in logistics, transport administration, courier or delivery operations. • Experience in customer service, scheduling, planning, or team support. Skills • Good organizational and time-management skills. • Good communication and customer-service skills. • Ability to work independently and as part of a team. • Basic to good knowledge of Microsoft Word and Excel. • Ability to maintain records, schedules, and operational documentation. Languages - Meritorious • English • Swedish • Additional languages are an advantage. Other information Salary type: Fixed monthly salary Where is the workplace located? The workplace is located in Stockholm County. Employer ShazaibGroup AB Organisation number: 559442-9200
Operations Manager
Role Summary We are seeking an experienced Operations Manager to lead and coordinate facility business operations across multiple sites in Sweden. The role is responsible for ensuring third party contracts, Channel Partners, Customer interaction and Commercial Contract Management. The successful candidate will have strong operational leadership capabilities and experience managing operations in Sweden. Previous experience working with large-scale industrial facilities, manufacturing environments, infrastructure, or other complex multi-site operations will be considered a strong advantage. Key Responsibilities · Lead and coordinate day-to-day facility management operations across multiple locations in Sweden. · Ensure facilities are operated safely, efficiently, reliably, and in accordance with agreed service levels and operational standards. · Establish consistent operating procedures, service standards, and governance across all locations. · Coordinate site managers, facility personnel, contractors, suppliers, and external service providers. · Monitor facility performance and ensure timely resolution of operational issues and service disruptions. · Manage relationships and performance of external contractors and service providers · Conduct or coordinate regular facility inspections, operational reviews, service assessments, and compliance checks. · Manage operational budgets and monitor facility-related expenditure, maintenance costs, supplier costs, and cost-saving initiatives. · Participate in procurement, supplier selection, contract negotiations, and service-level management. Qualifications & Experience · Bachelor’s degree or higher qualification. · At least 3 years of experience as operations management, · Experience working within large-scale customers is highly desirable. · Experience managing contractors, suppliers, maintenance services, and operational teams. · Experience with operational budgets, cost control, procurement, and contract management. · Strong leadership, communication, stakeholder-management, and problem-solving capabilities. · Ability to prioritize and manage multiple sites, operational issues, and improvement initiatives simultaneously. · Ability and willingness to travel regularly within Sweden. · Good command of English; Swedish language skills are an advantage.
Administrative Staff 1 Position
The Administrative Staff provides day-to-day administrative and office support to China Eastern Airlines’ Stockholm Office and assists the Finance Manager with certain basic financial operations and finance-related administrative tasks. Key responsibilities include: Maintain documents, files and office records; Assist with office supplies, fixed assets and office facilities; Support attendance, leave, training and basic personnel administration; Assist with invoices, reimbursement documents, payment requests and other expense-related records; Support the Finance Manager with basic financial operations, including preparation of expense documentation, vouchers and payment materials, basic data entry, reconciliation support and related financial administration; Assist with routine coordination with the Company’s finance department, external accounting service providers, banks and other relevant parties; Maintain routine contact with suppliers, landlords and other service providers; Arrange meetings, receive visitors and provide general office coordination; Maintain contracts, licences and other important documents; Perform other administrative, finance-support and office-related duties as assigned.
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